Should you start the registration process soon?

ConfWare is a proven system with many references. Order your registration system now and you can use it within 48 hours!

Do you like to test the service before use?

No problem... Our demo system with all major functions of the attendee side is available upon request.

System usage fees in 2020


The ConfWare online system looks great - so how much does it cost?


We pass on 15 years of work and innovation in all our systems, which is of great value to you when organizing your conference. However, your return on investment (ROI) is high enough to make the use of the system profitable for you.

and start accepting registrations within 48 hours!




Our price structure for all types of conferences

In this price structure, the ConfWareTM online Standard, Pro, Scientific and Premium packages can be used for individual conferences.

Fees payable:

  • One-time license & setup fee. Includes usage (license) fee and the installation of the individual system with full setup of all conference specific data.
    To be paid upon delivery of the installed system.
  • Fee for registrations in the system. It includes system operation, troubleshooting, daily backup of databases, regular monitoring of functions. It also includes basic support for the entire duration of the service.
    The fee is payable monthly in arrears, after the previous month's registrations have been settled.
    The fee can also be purchased as a pre-paid credit package with a discounted amount, in this case we give a 15-25% discount ...

Our system usage fees from January 1, 2020* 

Pro Scientific Premium
Corporate event,
professional conference,

seminar, workshop
 Scientific conferences, congresses and symposiums
License & setup fee
(with turnkey delivery)
350 EUR 420 EUR 450 EUR 600 EUR
Per-registration fee / registered person ** 2 EUR
 2 EUR 2 EUR 2 EUR
Services included:
Online registration yes yes yes yes
Online communication yes yes yes yes
WebAdmin Center yes yes yes yes
Meals yes yes yes yes
Hotel reservations yes yes yes yes
Programmes yes yes yes yes
Local transfers yes yes yes yes
Participation fees yes yes yes yes
Proforma invoices yes yes yes yes
Wire transfer payments yes yes yes yes
Online credit card payments1 yes yes
Invoice data export2 yes yes
E-invoice option3 yes yes
Abstract handling yes yes
Abstract review yes yes
Sci. Program compilation4 yes yes
Abstract book generation5 yes yes
Author index generation yes yes

*The above rates do not include VAT
**The fee is payable monthly in arrears, after the previous month's registrations have been settled.
    The post-registration fee can also be purchased as a pre-paid credit package with a discounted amount, in which case we give a 15-25% discount.

1 CIB Bank, OTP Bank, SimplePay, K&H Bank, FHB Bank, WireCard, PayPal gateways
Possibility to export the invoice data in CSV or XML format to invoicing programs
A preliminary contract with the e-invoice service provider ( is required
4With text, HTML and XML output options
5 Abstract book generation is only possible when abstract text is typed directly to the form!

yes --> Standard package services
yes+yes --> Pro package services
yes+yes --> Scientific package services
yes+yes+yes --> Premium package services

yes Pro additional services can be added individually to the Standard and Scientific packages
additional services can be added individually to the Standard and Pro packages


 The satisfaction and trust of our customers is very important to us, therefore

all of our service packages have a 100% satisfaction guarantee,
so you can use it risk-free for 30 days from delivery, practically as a trial.

Confware 30 days money back garantee

30 We offer a 30 day money back guarantee

in case you intend to stop the system usage for any reason within 30 days.
Upon your written request, we will ask you once more and if you maintain your intent, we will shut down the system and refund the fees.

The money back guarantee covers the refund of the commissioning fee already paid or the credit package fee after prepaid registrations. The fee of our setup work (setup fee = 60 EUR) will be deducted from this amount.

The intention to withdraw must be indicated in writing.

No intention to withdraw has occurred during ConfWare’s 15-year lifecycle and
we hope we can continue this excellent trend.

Further informations

  • Service support (based on our eSupport Center Helpdesk system) is free of charge during the whole time period of the usage.
  • For special needs, we make customised offer, so feel free to contact us with particular requests. We are also ready to prepare unique usage structure regarding your facilities.

If you need more information about pricing, the technical details of usage or any other thing, do not hesitate to use our
"contact us" option.


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